Can different users see tasks in shared Google calendars?

Hey there! Thanks for reaching out with your question. I'd be happy to help you out.

When it comes to shared Google calendars, the visibility of tasks can vary depending on the permissions set by the calendar owner. Let me break it down for you:

By default, when you share a Google calendar with someone, they can see all the events on that calendar, including any tasks associated with those events. However, there are a few things to keep in mind:

1. Calendar Permissions: The calendar owner has the power to control what others can see and do with their shared calendar. They can choose to give different levels of access to different users. For example, they can grant "Make changes and manage sharing" access, which allows users to see and edit all events and tasks on the calendar.

2. Task Visibility: If the calendar owner has created tasks within their calendar, these tasks will be visible to anyone with access to the calendar. However, the visibility of tasks can also be controlled individually. The owner can choose to hide specific tasks from certain users or groups by adjusting the task visibility settings.

3. Calendar Apps: It's important to note that the visibility of tasks in shared Google calendars may vary depending on the calendar app being used. While the default Google Calendar app allows users to see tasks associated with events, other third-party apps or iCal viewers may have different capabilities. So, if you're using a specific app or viewer, it's worth checking its documentation or support resources to understand how tasks are displayed.

Now, if you're wondering how to import a shared Google calendar or manage the sharing settings, here's a quick rundown:

1. Importing a Shared Google Calendar: To import a shared Google calendar, you'll need the calendar's iCal URL. The calendar owner can provide you with this URL, which you can then use to import the calendar into your preferred calendar app or iCal viewer. Simply follow the instructions provided by your app or viewer to import the calendar using the iCal URL.

2. Managing Sharing Settings: If you're the owner of a Google calendar and want to manage the sharing settings, here's what you can do:

- Open Google Calendar on your computer.

- Find the calendar you want to manage and click on the three dots next to it.

- Select "Settings and sharing" from the dropdown menu.

- From there, you can adjust the sharing settings, including adding or removing specific users, changing their access permissions, and controlling task visibility.

Remember, it's essential to communicate with the calendar owner if you have any specific questions or concerns about task visibility in a shared Google calendar. They have the ultimate control over what you can see and do within their calendar.

I hope this clears things up for you! If you have any more questions, feel free to ask. Happy scheduling!

Liliane Rosenbaum

Organization, Time Management, Productivity, Calendar Apps, Lifestyle

Liliane is a seasoned professional in the field of organization and time management. With over 8 years of experience in exploring and experimenting with diverse calendar applications, she relishes in imparting her knowledge and strategies for effective scheduling and time management. Liliane firmly believes in the transformative power of a well-structured calendar in both personal and professional aspects of life.